Newsletter Archive

The Internet 800 Directory - http://www.inter800.com
The Internet 800 Directory Newsletter
This issue is for Friday, October 08, 2004
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Table of Contents
01. Using E-mail Templates
02. Chaps my chaps
03. Tip Of The Week
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*01 Using E-mail Templates

E-mail has become an important part of business communications and most
of the time you are sending out the same information over and over
again. Using templates will save you time and help you sharpen your
message.

The first step is to determine the types of information that you are
sending out and then break the information down into areas like service
or sales. Then craft generic e-mails that respond to your most common
requests.  Things like: thank you letters for orders, or product
description for product questions are good places to start.

Once you have created the wording for your generic e-mail it's time to
make the template. Here are the steps for both Mozilla / Thunderbird and
Outlook / Outlook Express.

Outlook

1-Take the message you have created and make an e-mail message, complete
with the Subject, greeting, body, closing, and the sig.

If you want to cc or bcc someone on every e-mail, enter the e-mail
address in this step.

2-Click "File", then "Save as"
Then under "File Name" type in the name you want for the template and
under "Save As Type", select "Outlook Template(*.oft)"
Click the "Save" box
3-Close the e-mail window and click "No" when it asks if you want to
save a draft.

To open the template, click "New" then "Choose Form" and select "User
Templates in File System" from drop-down. Select the template and click
"Open". You can now edit the message, when done click "Send". If you
want to save yourself more time, save the template to your desktop and
double click on the template to open it.

Outlook Express

Outlook Express doesn't have a template feature but you can still make
one. Start by creating the e-mail complete with the Subject, greeting,
body, closing, and the sig.

1-Click "File" then "Save as" then name the file and select
"Mail(*.eml)" as the type of file and click "Save"

2- Close the e-mail window.

3- Open the template by double-clicking the template (eml file) file
wherever you saved it.

4- Edit the e-mail and click "Send".



Mozilla / Thunderbird

Mozilla and Thunderbird are exactly the same.


1- Create template in Mozilla Start by creating the e-mail complete with
the Subject, greeting, body, closing, and the sig.

2- Click "File" then "Save as" then "Template"

3- Close the e-mail window.

4-Click on the "Templates folder" then double-click on the template you
want.

5- Edit the e-mail and send.

The template is still in the template folder. To send another,
double-click on it again, edit it, and send.

Using e-mail templates will save you time and help you create a more
professional reply.

Chuck Arning chuck@inter800.com

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*02 Chaps my chaps

This kind of chaps my chaps.

This has happened many times over the course of my business career, but
it always makes me mad.

I happened to be looking at a long-distance carrier's ad about a DSL
line that would cut our internal T-1 costs by 50%. When I showed it to
Chuck and we examined it in detail, he called our current provider to
change. They immediately matched the offer. In retrospect, I wished that
we had changed anyway, because they were taking advantage of our
stupidity.

The same thing just happened again with our cell phone company. I looked
at a newspaper ad and determined that I could get more roam-anywhere
minutes for the same price that I'm paying now with the same company
we've been with for over 5 years. Did those guys call me or send a
notice in the bill trying to keep me as a customer, especially after our
contract has expired?

I think you know the answer and I think you get the point.

Steven Jackson - saj@inter800.com
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Tip of the Week

Tracking Document Revisions

When you're sending a document to colleagues to get some suggestions,
you may not want these people to make whatever changes they want. To
know exactly what changes they made, without having your original text
altered.  Do this:

1-Select "Tools" then "Protect Document"

2-Click the "Tracked Changes" button and enter a password. The password
ensures that only you will be able to make undocumented revisions to the
document.

3-Click "ok"

4-Be sure to remember the password

If you have any tips or shortcuts that you think the readers of this
Newsletter will find useful, send them to chuck@inter800.com

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